Wild Apricot is one of the better-known subscription tools in its space — and at $66/mo (100-contact tier; $59.40/mo prepaid annually, scales up by contact count), one of the recurring line items people most often look to replace. If you're searching for a Wild Apricot alternative you pay for once and own forever, Roster is the OneTimeSuite answer: $19, one time.
Why people go looking for an alternative
Wild Apricot runs $66/mo (100-contact tier; $59.40/mo prepaid annually, scales up by contact count), and like most SaaS the bill never stops — cancel and you typically lose access to your own history. That's roughly $2,376 over three years. Roster flips that model: Self-hosted searchable directory with custom fields, chapters, CSV round-trips, renewal tracking and magic-link editing.
What Roster covers
- Member profiles — Photo, contact info, bio, status (active / pending / lapsed), and join and renewal dates.
- Custom fields per organization — Text, select or URL fields that appear on cards, in the table, in search and in CSV round-trips.
- Real search and filtering — Full-text search across names, emails, bios and every custom field, with filters by status, chapter or exact value.
- Chapters — Sub-listings for multi-chapter orgs with member counts, auto-created on CSV import.
- Bulk CSV import/export — A quoted-field-safe parser where unknown columns become custom fields and existing emails update instead of duplicating.
The honest trade-off
Wild Apricot will keep shipping features, integrations and managed infrastructure that a pay-once tool won't chase — if that ecosystem is genuinely load-bearing for your workflow, staying is a fair call. For the core job, the math favors owning the tool: $19 once against $66/mo (100-contact tier; $59.40/mo prepaid annually, scales up by contact count) forever. One year of Glue Up runs past $1,500 — Roster pays for itself before lunch.
Also worth reading
Roster's main head-to-head is with Glue Up — see the detailed comparison or the product page for the full feature list, FAQ and demo video.
Try Roster — $19, once
Self-hosted searchable directory with custom fields, chapters, CSV round-trips, renewal tracking and magic-link editing.