Rampcheck vs Trainual pricing: $3,564 vs $29 once

OneTimeSuite Blog · Published 2026-07-21

Trainual is $99/mo — over $1,188 a year, forever, and more than $3,500 by year three. Rampcheck is the core of it self-hosted: role-based checklists, an SOP library, a private portal for every new hire, quizzes and a manager dashboard. $29, once — still $29 in year three.

This is the full pricing breakdown: what Trainual actually costs over one, two and three years, what Rampcheck gives you for $29 paid once, and the honest cases where the subscription is still the right call.

What Trainual actually costs you

At $99/mo, one Trainual subscription adds up to $1,188 every year — $3,564 over a three-year window, for software you stop owning the day you cancel. Rampcheck is $29 the day you buy it, and the meter never runs again.

Three years in, the gap is $3,535 — and every year after that adds another $1,188 to the subscription side of the ledger.

Rampcheck vs Trainual, feature by feature

Price is only half the story — here's how the two line up on the things that decide day-to-day use:

What you get for $29, once

Self-hosted role checklists, SOP library, hire portal and quizzes — no monthly seat fees. The highlights:

• 📋 Checklist templates per role — Multi-step onboarding across day 1 / week 1 / month 1, each step with a due-day offset, assignable to a hire in one click.
• 🔗 New-hire portal — Every hire gets a private tokenized link with their checklist, progress bar, linked docs and self check-off — no account needed.
• 📚 Content library — SOPs and policies as rich HTML docs with optional video links, organized by category and linked from checklist steps.
• ❓ Quiz steps — Multiple-choice checks with a pass threshold; the step only completes on a passing score, and answers never leak to the portal payload.

Less than two weeks of Trainual pays for Rampcheck, and by year three you have kept over $3,500.

Switching is 3 steps

1. Buy once on Whop. One payment of $29 gets you the packaged Windows installer with updates, or clone the MIT source at github.com/bensblueprints/onboarding-checklist-mvp and run it free.
2. Run desktop or deploy. Run npm run desktop as a local window, or docker compose onto a $5 VPS when you need it public.
3. Assign a checklist. Pick a role template, assign it to a hire, and send them their private portal link.

When paying Trainual is still the right call

Being straight about it: the subscription earns its keep in three situations. If your team is large enough that Trainual's collaboration features, permissions and admin controls are genuinely load-bearing; if your workflow is built on its integrations and leaving means rebuilding that plumbing; or if you have enterprise requirements — SSO, audit logs, SLAs, a vendor to call — that a pay-once app doesn't come with. Everyone else is paying $99/mo for a job that runs fine on hardware they already own.

If that's you, Rampcheck is $29, once. For the deeper dive, read the Rampcheck vs Trainual head-to-head.

Frequently asked questions

Is it really free on GitHub?
Yes — Rampcheck is MIT-licensed at github.com/bensblueprints/onboarding-checklist-mvp. The $29 buys the packaged Windows installer and updates; building from source is free.

Where does my onboarding content live?
In a SQLite file on your own server — your playbook stays your playbook, no cloud.

Is this a subscription in disguise?
No. $29 once, no renewal — still $29 in year three while Trainual is past $3,500.

More on Trainual pricing

Rampcheck — product page, demo & full feature list · All OneTimeSuite pricing breakdowns