The average small business rents its calendar, its invoicing, its time tracking and even its org chart — a stack of monthly bills for software that mostly shuffles records around. These 21 apps run the back office for a one-time price: scheduling, billing, receipts, shifts, hiring, onboarding and more. Most are self-hosted web apps, so client and employee data stays on your own server instead of a vendor’s. Buy once and the ops budget stops creeping up every year.
12 of the 21 are available to buy today; the rest are marked “coming soon” and join the catalog — and the $997 bundle — as they ship.
The 21 tools, side by side
| App | Replaces | Typical competitor cost | One-time price |
|---|---|---|---|
| 📋 Boardly | Trello | $5/user/mo | $49 once |
| 📒 Ledgerly | Expensify | $5/user/mo | $79 once |
| 🧾 Billcraft | FreshBooks | $19/mo | $99 once |
| 📅 Bookslot | Calendly | $10/user/mo | $99 once |
| 📝 Formforge | Typeform | $29/mo | $99 once |
| ⏱️ Timevault | Toggl | $10/user/mo | $79 once |
| 🌳 WholeTeam | Lucidchart | $7.95/mo | $19 once |
| 📸 Snapreceipt · coming soon | Expensify | $5–$9/user/mo | $19 once |
| 🧑💼 Hirestack · coming soon | Greenhouse / BambooHR | $100s/mo | $129 once |
| 🗓️ Shiftly · coming soon | When I Work | $2.50/user/mo | $79 once |
| ⏱️ Punchcard · coming soon | QuickBooks Time | $10/user/mo | $79 once |
| 📇 Roster · coming soon | Glue Up | ~$125+/mo | $49 once |
| 🔔 Renewcheck | Rocket Money | $6–12/mo (Premium) | $15 once |
| 🔥 Streakly | Habitify | $5/mo | $15 once |
| 🎯 Deepdesk | Centered | ~$10/mo | $15 once |
| 🏠 Ledgerlite Home · coming soon | YNAB | $14.99/mo | $15 once |
| ✅ Rampcheck · coming soon | Trainual | $99/mo | $79 once |
| 🚪 Door Tracker | Badger Maps | $58–119/rep/mo | $129 once |
| 📍 FamPing | Life360 | $99.99+/yr (Plus) | $99 once |
| 🎟️ Eventcraft · coming soon | Eventbrite | 2.7% + $0.79/ticket | $99 once |
| 📲 Remindly · coming soon | SimpleTexting | $29+/mo | $89 once |
The tools, one by one
📋 Boardly
Self-hosted kanban — drag & drop boards, checklists, labels, attachments, full JSON export.
- 🗂️ Multiple boards — Color themes, emoji icons, starred favorites — organize work, clients or your whole life.
- ✋ Drag & drop everything — Reorder lists, drag cards between lists — order persists exactly where you dropped it.
Replaces Trello ($5/user/mo) — Boardly is $49, once.
See Boardly → · the Trello alternative comparison
📒 Ledgerly
Expenses, budgets, multi-currency, recurring templates and in-browser receipt OCR — no cloud, no per-seat fee.
- 🧾 Local receipt OCR — Drop a JPG/PNG receipt and tesseract.js runs entirely in your browser — no image ever leaves your machine. Vendor, amount and date are parsed and prefilled for your review; OCR never auto-saves.
- ⚡ Fast expense entry — Quick-add row + full form: amount, currency, category, vendor, date, project, payment method, notes, receipt image.
Replaces Expensify ($5/user/mo) — Ledgerly is $79, once.
See Ledgerly → · the Expensify alternative comparison
🧾 Billcraft
Clients, invoices, PDFs, share links & recurring billing — on hardware you control.
- 🏢 Business profile — Name, logo, address, tax ID, currency and payment/bank instructions printed on every invoice.
- 👥 Unlimited clients — Full CRUD with company, email, address, notes. FreshBooks Lite caps you at 5 billable clients.
Replaces FreshBooks ($19/mo) — Billcraft is $99, once.
See Billcraft → · the FreshBooks alternative comparison
📅 Bookslot
The Calendly you actually own — timezone-correct booking with email + ICS invites.
- 📋 Event types — Name, duration, description, color, buffers, minimum notice, max days ahead — each with its own public link.
- 🗓️ Weekly availability editor — Per-day time ranges in your timezone, plus one-off blocked dates and times.
Replaces Calendly ($10/user/mo) — Bookslot is $99, once.
See Bookslot → · the Calendly alternative comparison
📝 Formforge
Typeform-style forms with unlimited responses, file uploads and CSV export — self-hosted.
- 🧱 Drag-orderable field editor — 10 field types: short/long text, email, number, dropdown, radio, checkboxes, date, file upload, star rating.
- 🎬 Two display modes — One-question-per-screen "Typeform-style" flow with keyboard navigation, or classic single page.
Replaces Typeform ($29/mo) — Formforge is $99, once.
See Formforge → · the Typeform alternative comparison
⏱️ Timevault
Self-hosted time tracking — one-click timers, hourly rates, weekly timesheets, billable reports.
- ▶️ One-click timer — Description, project, tags, Enter to start. The timer is server state — reload, close the tab, restart your browser, it keeps counting.
- ✍️ Manual entries — Start + end times, or start + duration ("1:30", "1.5", "90m"). Stop, discard mistakes, or one-click continue any previous entry.
Replaces Toggl ($10/user/mo) — Timevault is $79, once.
See Timevault → · the Toggl alternative comparison
🌳 WholeTeam
LAN-first team platform: drag-drop org chart with scenario planning, auto-generated department chat channels, shared file libraries and a PIN time clock. One payment covers your whole team.
- 🌳 Drag-drop org chart — CSV import, auto-layout, drag to reparent, department color coding — plus scenario planning to model a reorg before you announce it.
- 💬 Team chat, no server bill — Auto-generated department channels plus direct messages, hosted by the Admin machine on your LAN — no Slack subscription, no cloud.
Replaces Lucidchart ($7.95/mo) — WholeTeam is $19, once.
📸 Snapreceipt · coming soon
Local receipt scanner and expense tracker: on-device OCR, categories, mileage, CSV and PDF exports.
- 📥 Import anything — Drag and drop images, use the file picker, or point a watched folder at your phone-sync directory to land photos in a review inbox.
- 🔍 Local OCR auto-extract — tesseract.js runs entirely on-disk to pull vendor, date, total and tax as an editable prefill you review before saving.
Replaces Expensify ($5–$9/user/mo) — Snapreceipt is $19, once. Snapreceipt is in final release prep — it joins the catalog (and the $997 bundle) at launch, at the same one-time price.
See Snapreceipt → · the Expensify alternative comparison
🧑💼 Hirestack · coming soon
Self-hosted ATS: careers page, kanban pipeline and resumes stored on your own disk.
- 📢 Job postings — Title, description, location and type; each gets a clean public URL the moment you publish.
- 🌐 Public careers page — Auto-generated at /careers, brandable, server-rendered and fully HTML-escaped.
Replaces Greenhouse / BambooHR ($100s/mo) — Hirestack is $129, once. Hirestack is in final release prep — it joins the catalog (and the $997 bundle) at launch, at the same one-time price.
🗓️ Shiftly · coming soon
Self-hosted drag-drop scheduling, swaps, open shifts and live labor cost — no per-employee fees.
- 🖱️ Drag-drop weekly schedule — Drag shifts between employees and days; shift templates like Morning or Close fill a week in two clicks.
- 🟥 Availability and time off — Weekly windows and approved time off, with unavailable, time-off and double-booked conflicts flagged red on the grid.
Replaces When I Work ($2.50/user/mo) — Shiftly is $79, once. Shiftly is in final release prep — it joins the catalog (and the $997 bundle) at launch, at the same one-time price.
⏱️ Punchcard · coming soon
Self-hosted punch clock, PIN kiosk, approval queue and payroll CSV — no per-user fees.
- ⏲️ Clock in / out / break — One-click punch board per employee; daily hours computed from punch pairs with breaks deducted.
- 🔢 PIN kiosk mode — A big-button PIN pad at /kiosk for a shared tablet or front desk; one tap toggles in/out, no admin session, disable it in settings.
Replaces QuickBooks Time ($10/user/mo) — Punchcard is $79, once. Punchcard is in final release prep — it joins the catalog (and the $997 bundle) at launch, at the same one-time price.
📇 Roster · coming soon
Self-hosted searchable directory with custom fields, chapters, CSV round-trips, renewal tracking and magic-link editing.
- 🪪 Member profiles — Photo, contact info, bio, status (active / pending / lapsed), and join and renewal dates.
- 🧩 Custom fields per organization — Text, select or URL fields that appear on cards, in the table, in search and in CSV round-trips.
Replaces Glue Up (~$125+/mo) — Roster is $49, once. Roster is in final release prep — it joins the catalog (and the $997 bundle) at launch, at the same one-time price.
🔔 Renewcheck
Manual subscription tracker with renewal reminders, spend totals and category breakdowns — your card numbers never touch a server.
- ✍️ Add subscriptions manually — No bank link, no Plaid, no OAuth to a financial account — just name, price and renewal date.
- ⏰ Renewal countdown & reminders — Native OS notifications before a charge hits, with enough lead time to actually cancel.
Replaces Rocket Money ($6–12/mo (Premium)) — Renewcheck is $15, once.
🔥 Streakly
Local habit tracking with a fair streak engine, GitHub-style heatmaps and reminders.
- 🗓️ Schedules that match real life — Every day, specific weekdays, or N times per week — with an icon and color per habit.
- 🔢 Numeric goals — "8 glasses of water", "50 pushups" — increment through the day; only hitting the goal completes it, partial counts still tracked.
Replaces Habitify ($5/mo) — Streakly is $15, once.
See Streakly → · the Habitify alternative comparison
🎯 Deepdesk
Pomodoro engine, session intents, floating mini timer, generated ambient noise & focus stats.
- 🍅 Pomodoro engine — Configurable focus / short break / long break lengths, auto-cycling, long break after every N sessions, pause and skip.
- 🧭 Session intents — Answer "what are you working on?" before each session — every intent lands in your session log.
Replaces Centered (~$10/mo) — Deepdesk is $15, once.
See Deepdesk → · the Centered alternative comparison
🏠 Ledgerlite Home · coming soon
Local-first zero-based budgeting with CSV import, payee rules and net-worth tracking.
- 💰 Zero-based budget — Assign every dollar of monthly income to a category envelope, with Income / Assigned / To-budget always in the header.
- 🪣 Rollover envelopes — Per-category toggle to reset monthly or carry unspent funds forward for sinking funds like Vacation or Car Repairs.
Replaces YNAB ($14.99/mo) — Ledgerlite Home is $15, once. Ledgerlite Home is in final release prep — it joins the catalog (and the $997 bundle) at launch, at the same one-time price.
✅ Rampcheck · coming soon
Self-hosted role checklists, SOP library, hire portal and quizzes — no monthly seat fees.
- 📋 Checklist templates per role — Multi-step onboarding across day 1 / week 1 / month 1, each step with a due-day offset, assignable to a hire in one click.
- 🔗 New-hire portal — Every hire gets a private tokenized link with their checklist, progress bar, linked docs and self check-off — no account needed.
Replaces Trainual ($99/mo) — Rampcheck is $79, once. Rampcheck is in final release prep — it joins the catalog (and the $997 bundle) at launch, at the same one-time price.
🚪 Door Tracker
GPS pings every 5 minutes, auto-clustered stops with dwell time, so you can tell a knock from a drive-by.
- 📡 5-minute GPS pings — Reps' phones report location automatically in the background — no manual check-ins to forget.
- 🧠 Auto stop-clustering — A haversine-distance engine groups consecutive pings into stops the moment a rep parks or lingers, with a configurable radius per team.
Replaces Badger Maps ($58–119/rep/mo) — Door Tracker is $129, once.
📍 FamPing
5-minute GPS pings, named-place geofence alerts, and a full day's path per family member — on your own server.
- 📡 5-minute location pings — Every family member's phone reports position automatically to your dashboard.
- 🏠 Named-place geofences — Mark home, school, work — get an alert the moment someone arrives or leaves, no third party ever sees the address.
Replaces Life360 ($99.99+/yr (Plus)) — FamPing is $99, once.
🎟️ Eventcraft · coming soon
Self-hosted ticketing with tiers, QR tickets, webcam door check-in and auto-promoting waitlists; money runs through your own Stripe link.
- 📄 Event pages — Title, rich description, date and time, venue or virtual link, cover image and a shareable clean URL.
- 🎫 Ticket tiers — Free or paid, quantity limits and early-bird pricing windows, with all money handled as integer cents to avoid rounding bugs.
Replaces Eventbrite (2.7% + $0.79/ticket) — Eventcraft is $99, once. Eventcraft is in final release prep — it joins the catalog (and the $997 bundle) at launch, at the same one-time price.
📲 Remindly · coming soon
Self-hosted appointment reminder tool that sends SMS and email through your own Twilio and SMTP.
- 📅 Appointments — Manual entry or CSV import with per-row validation and error reporting.
- ⏱️ Reminder rules — Any offset like 24h, 2h or 15min, by SMS or email, with per-rule templates and merge fields.
Replaces SimpleTexting ($29+/mo) — Remindly is $89, once. Remindly is in final release prep — it joins the catalog (and the $997 bundle) at launch, at the same one-time price.
How to choose
- Pick the biggest bill first — invoicing, scheduling and time tracking are usually the largest recurring line items in a small-business stack.
- Self-hosted web apps need a cheap VPS; if you’d rather not run one, start with the desktop apps in the list (OrgTree, Snapreceipt, Streakly).
- If three or more of these apply, the $997 everything bundle covers the whole catalog and usually beats buying the big licenses à la carte.
Frequently asked questions
What does “self-hosted” mean for a business app?
The app runs on a cheap VPS you control instead of the vendor’s cloud. Setup is a one-time job; after that your client, invoice and scheduling data lives on your own server, under your own backups.
Can these really replace tools like FreshBooks or Calendly?
For the core jobs — invoicing, scheduling, time tracking, receipts, shift planning — yes. Where a competitor still wins (very large teams, deep integrations), the per-app comparison pages say so plainly.
Do I pay per employee or per seat?
No. Every price here is a flat one-time payment, whether two people use the tool or twenty. There is no per-seat multiplier to outgrow.
What if an app I want is marked “coming soon”?
It is in final release prep and launches without the price changing. The $997 bundle includes every catalog app, so bundle owners get each one the day it ships.
More pay-once suites
This is one of five roundups covering the whole 104-app OneTimeSuite catalog. The other four: 20 Video, Audio & Media Tools You Buy Once (2026) · 21 Marketing, Social & SEO Tools You Buy Once (2026) · 21 Writing, Docs & Signature Tools You Buy Once (2026) · 21 Developer & IT Admin Tools You Buy Once (2026).